Terms and Conditions

Local, International and Kindle Students: 1. Application for Admission to the College
a. A student’s name will be registered on payment of an application fee of $100 per student, $150 for families. The application fee covers administrative costs and is non-refundable.
b. English is the language of instruction and assessment across MLC. A student must meet the College’s English language requirements to be eligible for a place. A student may be required to sit an English Language Assessment Test, to determine if their AEAS proficiency score meets MLC’s requirements.

2. Enrolment
Upon acceptance of an offer from the College, families must confirm the student’s enrolment by completing the enrolment steps, signing the forms provided, and paying the enrolment processing fee. The fee is $1,250 for the first student, and $1,000 for each subsequent sibling. The enrolment fee is non-refundable and non-transferable, and cannot be offset against future tuition fees.

3. Deferral of Enrolment
An applicant’s year and level of entry may be deferred to a later year. Any subsequent deferrals will be subject to availability of places and is at College’s discretion.

Deferral of an accepted place for entry to a later year may require payment of a holding fee of 30% of the tuition fee, in order to keep the place available. A holding fee is non-refundable and is not offset against any future tuition fees.

4. Cancellation of Enrolment
a. The College requires one full term’s notice for the withdrawal of a student’s accepted place. No ‘part of’ a term or school holiday period will be included in determining the notice period. The provisions of Clause 8, Withdrawal of a Student, will apply if this notice is not received.
b. If the Department of Home Affairs does not grant a student’s visa, the student cannot study at the College. Where evidence is provided from the student, parent/s or guardian/s that the student visa application has been refused by the Department of Home Affairs, MLC will refund, within four weeks, any unspent tuition fees minus the lesser of 5% of the amount of tuition fees received or AUD$500, as prescribed by the relevant legislative instrument.
c. MLC Terms and Conditions, and the availability of complaints and appeals processes, does not remove the right of the student to take action under Australia’s consumer protection laws.

5. Tuition Fees and Accounts
Tuition and boarding fees are billed one instalment in advance. In October each year you will receive the first instalment invoice for the following year’s fees. The remainder of the tuition and boarding fees are payable in February and June of the following year.
a. All invoices and statements are sent by email and are available on myMLCfamily. Families are responsible for ensuring the College has their current email addresses.
b. Accounts are payable within 14 days from the date of issue. A late payment fee of $250 is applied if a payment is not received by the College by the due date.
c. Signatories to the Offer of Enrolment from the College acknowledge that they are jointly and severally responsible for all fees payable as a result of enrolling a child at MLC. Responsibility for fees remains with all signatories irrespective of what may happen to the relationship of the signatories.
d. You may request the addition or deletion of account billing nominees by notice in writing to Family Accounts. MLC may agree to add new billing nominees at its sole discretion.
e. Any credit card or direct debit payment which is declined by the bank, for any reason, will incur an administration fee of $75.
f. When paying by international bank transfer, please include any applicable bank fees in addition to the College fees to ensure that your account is paid in full.
g. The College may not permit a student to attend classes when fees remain outstanding.
h. All requests for a planned leave of absence from the College, for one term or more, must be submitted in writing to the Head of School for approval at least one full term in advance of the commencement of the leave. The request
must include the proposed dates of absence and the reason for the absence.
I. A leave of absence, subject to the College’s discretion may be granted for a minimum of one term’s absence.
II.The request can be granted only where all fees and amounts owing to the College at the time of the request have been paid in full.
III.For an approved leave of absence, 30% of the applicable tuition fee will be charged in advance as a holding fee to guarantee re-entry. This is non-refundable and not offset against future tuition fees.
IV.During a leave of absence the student will be provided with a broad outline of the curriculum.
V.The notebook payout fee will be charged to your Family Account in addition to the 30% holding fee.
VI. A leave of absence will not be considered, nor will fees be refunded where the student retains her laptop computer and/ or school work is still provided, assessed and supervised and/or reports submitted.
VII. The withdrawal of a student and subsequent re-enrolment of the same student requires a new application form and payment of the application and enrolment fees. A new date of application will be allocated.
i. In the case of prolonged illness (one school term or more), an application, accompanied by a medical certificate, may be made to the Director of Corporate Services for consideration of some remission of tuition fees.

j. Refunds: Application and enrolment processing fees are non-refundable. Tuition Fees and Charges: If the required
notice is provided, pre-paid pro-rata fees will be refunded within three months to the person/s who made the relevant payment or signatories on the offer of enrolment. For international students the refund policy is aligned with the CRICOS regulations. Information on this policy can be provided on request by MLC Admissions.
k. A half term’s notice is required to discontinue a special subject, or a fee equivalent to a half term’s tuition fee will be charged.
l. A full term’s notice is required to discontinue a co-curricular activity, or a fee equivalent to a full term’s fee will be charged.
m. Parents are responsible for payment for avoidable breakage or damage to College property caused by the student.
n. The Principal may authorise particular expenditures (for example medical expenses, school materials or charges for elective subjects) to be charged to the student’s account.
o. Any Child Care Subsidy owed to families following the Government’s end of year reconciliation process will be paid directly to the CCS claimant in January. If a family has been overpaid the Child Care Subsidy during the year, the family will be required to repay Centrelink the overpayment.
p. In circumstances where students apply and are granted permission by the College to study subjects offered by
external providers, the cost will be an additional expense of the family and may be charged by the College or the external provider.
q. Parents will be notified if the College alters fees. These Terms and Conditions may change from time to time and are available on myMLCfamily and the MLC website.

6. Technology Access
The College supports student access to electronic information resources and networked services to enhance learning opportunities. Communications on the network are often public in nature and general school rules for behaviour and communication apply. The network is provided for students to conduct research and to communicate with others as part of the educational program. Students are expected to act in a considerate and responsible manner and for
Prep - Year 12 students they must adhere to the ‘Agreement for Student use of Technology at MLC’ policy at all times.

7. Medical
a. In the event of an accident when it is impractical to communicate with a parent or guardian, the Principal or her representative may authorise medical, surgical or other treatment considered necessary by a qualified medical practitioner.
b. All full fee paying international students are required by the Australian Government to have Overseas Student Health Cover for the duration of their studies. The College will advise the amount to be paid to MLC at the offer of enrolment stage. Payment will be required prior to entry to the College, unless health cover to the end of Year 12 was paid at a previous Australian school. In this circumstance proof of payment and detail of the cover is to be provided to the College.

8. Withdrawal of a Student
a. Day Student
One full term’s notice is required, in writing to the Principal, before the withdrawal of a day student from the College. If the required notice is not given, one full term’s tuition fee will be charged in lieu of notice.
b. Boarding Student
Two full term’s notice is required, in writing to the Principal, before the withdrawal of a boarding student from the College. If the required notice is not given, two full term’s boarding fees and one full term’s tuition fee will be charged in lieu of notice.
c. Boarding Student transferring to Day Student
Two full term’s notice is required, in writing to the Principal, when a boarding student no longer requires accommodation and is transferring to a day student. If the required notice is not given, two full term’s boarding fees will be charged in lieu of notice.
d. MLC Kindle One full term’s notice is required, in writing to the Principal, before the withdrawal of an MLC Kindle student from the College. If the required notice is not given, one full term’s fee will be charged in lieu of notice.

9. Attendance
a. Students in Prep - Year 12 returning to the College after school holidays must join their classes on the dates fixed for commencement. A student is not permitted to leave school at the end of a term until the recognised closing date, except under special circumstances and with approval from the Head of School. Parent/s and guardians must notify the College immediately of any absence. A student on a student visa must maintain a minimum of 90% attendance in her course and achieve satisfactory course progress.
b. A student who requires a visa to study in Australia must meet all conditions specified on her student visa issued by the Department of Home Affairs.

10. Student Expectations
All students and, where applicable, their parents are required to abide by the College policies and procedures, as advised on myMLCfamily.net. Failure to abide by the College policies may result in disciplinary action for the student.
The College reserves the right to exclude any student permanently or temporarily, at the sole discretion of the Principal, if this action is in the interest of the student or for the good of the College.

11. MLC Star Card
The MLC Star Card is an important identification item for students. If lost, it must be reported immediately to the MLC Centre for Computing and Communications (CCC). The card will be cancelled, and a new card reissued, with the replacement card fee of $5 charged to your Family Account.

12. Local Support for Accommodation and Welfare
An International full fee student who is not living with her parent/s is required to have an approved arrangement with the College in relation to matters including accommodation and welfare. Where the College has issued a Confirmation of Appropriate Accommodation and Welfare (CAAW), the College has overall responsibility for the accommodation and welfare of the student. The College will appoint a delegate of the Principal as guardian.
a. Welfare Arrangements
In the event that the student’s parent/s wish to nominate a local support person, the person may be a relative or family friend over the age of 21 years. Such nomination must be made in writing and signed by the student’s parent/s, and approved in writing by the College. The College must be notified in writing by the student’s parent/s of any request to change welfare arrangements. The Principal’s delegate must approve any new arrangement prior to such changes. If the Principal determines at any time that a student’s welfare can only be appropriately supported by her parent/s, the parent/s must immediately collect the student and take control of the student’s wellbeing and accommodation in Australia.
b. Accommodation Arrangements
A student not living with her parent/s must live in the MLC Boarding House or an MLC approved homestay accommodation. The College must be notified in writing by the student’s parent/s of a request to change accommodation arrangements. The Principal’s delegate must approve the new arrangements prior to the change.
Any change of circumstances in a students living or welfare arrangements must be communicated in writing to the College and approved by the College prior to any change in care arrangements occurring.

11. GST
Fees and charges quoted for taxable supplies include GST where applicable.

Effective September 2019

Scholarships Terms and Conditions

MLC Scholarship Terms and Conditions

MLC is one of Australia’s leading independent girls’ schools, with a proud history of educational innovation and academic excellence.
The College is committed to providing a wide range of learning opportunities across all areas of the curriculum and nurturing individual students’ potential. As part of this commitment, the College makes a number of scholarships available for students with talent and an enthusiasm for learning and also for students who might otherwise not have the opportunity of an MLC education. The College awards scholarships on the basis of the scholarship application and testing process. All scholarship recipients will be expected to actively engage across many aspects of College life.

To apply for an MLC Scholarship applicants must access the online registration process via the MLC website, https://www.mlc.vic.edu.au/Join-Us/Scholarships , complete and submit all required documentation to the College.
Names of scholarship recipients may be published in the Colleges’ printed and digital materials.
MLC’s academic scholarship test is an Australian Council for Education Research (ACER) test. ACER test results assist MLC in recognising academically talented students that will be considered for the award of any of the academic scholarships on offer.
Regional, interstate or overseas candidates sitting the ACER Scholarship Test in a non-MLC Test Centre, must schedule to take the test within 24 hours of the MLC testing date.
Those candidates undertaking an ACER Scholarship test must abide by ACER’s examination protocols.
MLC’s decision on the award of scholarships is final with no disclosure of rationale or negotiations to be entered into.
Scholarships are not available to full fee paying overseas students.
Holders of a Music/Academic Scholarship are required to participate in school music activities and perform in concerts organised by the Music Department. Music tuition is provided by an MLC music instructor.
Current holders of an MLC Scholarship are not eligible to receive a further scholarship, with the exception of Year 5 Scholarship holders who are eligible to reapply for a scholarship for secondary school. On receipt of a scholarship any other bursary is cancelled.
No additional supporting documentation other than information requested by MLC, will be taken into consideration when evaluating candidates for scholarships.
Only shortlisted applicants will be contacted for an interview.
MLC will not negotiate on the offer of a scholarship.
Scholarship holders are bound by both the MLC Scholarship Terms and Conditions and the MLC Local Terms and Conditions
Boarding Scholarships will be relinquished where a student changes from a boarding to day student.
These Scholarship Terms and Conditions are subject to change from time to time without notice

Scholarship Offer Includes:

A reduction of the annual tuition fees
A reduction of the annual technology levy; this includes computer, technology support and peripherals
A reduction of the annual boarding fees (applicable only for boarding related scholarships)
A reduction of annual music tuition fees (applicable only for specific music scholarships)

Scholarships Offer Excludes:

ACER Scholarship Test Registration Fee
College Application Fee of $100
College Enrolment Fee of $1,250, or $1,000 for a sibling of an MLC student
College Boarding Fees (with the exception of MLC Boarding Scholarships)
MLC Banksia Camp Fees (Year 5, 6, 7 and 8)
MLC Marshmead Term (Year 9 ONLY)(Note, boarding fee is inclusive of MLC Marshmead Fee)
International Baccalaureate (Year 11 and 12 if applicable)
Most Co-curricular Fees, including any of the available Intensive Sport Programs or any other optional activities
Music Tuition (unless awarded a specific music scholarship)
College Uniform and Text Books
Computer Software Charges
Curriculum Charges eg. Home Economics, Art Charges, etc
Optional College Tours
Additional optional activities and programs.

A scholarship may be withdrawn if:

The Principal is not satisfied with the on-going performance of the scholarship holder
There is a failure to pay College fees
Considerable College non-attendance

Financial Disadvantage
To be considered for eligibility of a Principal’s (means tested) scholarship, families must complete The MLC Scholarship - Financial Statement Form and supply supporting documentation with submission. Overall financial circumstances are then taken into consideration.

Indigenous
To be eligible for an Indigenous Scholarship, the student must identify as an Aboriginal or Torres Strait Islander and provide a letter of Confirmation of Aboriginal and/or Torres Strait Heritage
MLC also partners with Yalari. Enquiries regarding the Yalari scholarship program can be made by contacting Yalari on +61 7 5665 8688, info@yalari.org or visiting www.yalari.org

Regional and Remote Areas (Boarding Scholarships Only)
To be eligible for a Boarding Scholarship, students must have attended primary or secondary schooling in a regional or remote area.
For further information contact the MLC Admissions Office at admissions@mlc.vic.edu.au

MLC Music Academy and MLC Gymnastics Club: MLC Music Academy
MLC Gymnastic Club

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